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Borrowing Privileges and Procedures
Only students with duly countersigned IDs may borrow from the Reserve Section. In order that more students may have the opportunity to use Reserve materials, all loans are limited to one hour within the reading room or overnight use after Library hours.

Room Use
Consult the Library OPAC for the book’s author, title and call number. Go to the shelves to get the book. If the book is available, write your full name and student number on the book card. Leave your ID and book card with the desk assistant.

Lending Hours: Monday to Friday 8:00 a.m. to 6:00 p.m.
Saturday 8:00 a.m. to 12:00 p.m., 1:00 p.m. to 5:00 p.m.

Overnight Loan (Reservation)
A student may reserve a book for overnight use provided reservation is still open. Fill out an overnight reservation slip and hand it together with your ID to the staff at the reservation desk. Get the duly approved slip and wait for overnight claiming hours:

Reservation Hours: Monday to Saturday
8:00 a.m. to 1:50 p.m.

Overnight Loan (Claiming)
To claim your book, present your duly approved reservation slip and ID to the staff. Write your name and student number on the book card and hand it back to the staff.

Claiming Hours: Monday to Friday 8:00 a.m. to 6:00 p.m.
Saturday 8:00 a.m. to 12:00 p.m., 1:00 p.m. to 5:00 p.m.

Return a room–use Reserve book within the one-hour loan period and claim your ID. Reserve books borrowed overnight must be returned on or before 9:00 a.m. the following day. Books borrowed on Saturdays are due on or before 9:00 a.m., Monday. Books borrowed on days preceding holidays are to be returned on or before 9:00 a.m. on the day the Library opens after the holiday.

Any person who fails to return an overnight Reserve book shall pay a fine according to the following schedule:

For the first hour or fraction thereof, after the hour appointed for return, one peso (P1.00); for every hour thereafter, five pesos (P5.00); for each full day, fifty pesos (P50.00) inclusive of Sundays and holidays. Failure to return on time three (3) Reserve materials will mean a two-week suspension of overnight privileges; a second suspension is the last, and the overnight privilege for the rest of the current semester/mid-term is automatically canceled. For room-use books not returned within the specified one-hour loan period, the borrower will be subsequently charged a P5.00 fine per hour.

Other rules and regulations governing the Reserve Collection:

  1. A student is allowed to make two (2) overnight reservations a day and to make the reservation only in his/her name.
  2. Overnight reservations should be claimed personally by students who made the reservations.
  3. A student is not allowed to reserve the same material/s for two (2) consecutive days.
  4. Failure to present the overnight reservation slip automatically cancels a reservation.
  5. No room-use reservation is allowed.
  6. Graduate students are allowed to reserve and claim books anytime during the day. Books borrowed overnight should, however, be returned on or before 9:00 a.m. the following day.
  7. Repeated violation of lending rules will be justification for the suspension of the student’s Library privileges.


These are books that may be borrowed and taken out of the Library for a two-week period. They are on open shelves at the first floor where you are free to browse and make your selection.

Locating a Circulation Book

    One of the first steps to locate a book is to know its call number, which you can get from the OPAC. Once you have noted the call number, you may go to the shelves and get your book. If you cannot locate it, inquire at the One-Stop Borrowing/Returning Counter—the book may be out on loan, for binding or repair, or in the stacks awaiting reshelving. Books with ‘In-Process’ status should be checked with the Technical Section staff. If you have no particular title in mind, you may go directly to the shelves and browse through the books on a particular subject. There is no need for you to reshelve Circulation books used. Just leave them on the tables provided for in the reading areas and the Library staff will gladly do the shelving for you.

Borrowing a Circulation Book
   When you have selected a book from the open shelves, write your full name and ID number on the book card. Present the book together with your ID card at the One-Stop Borrowing/Returning Counter for proper charging.

Loan Period
   Undergraduate students may borrow a maximum of five (5) circulation books for a period of two weeks. Graduate students and teaching assistants may borrow not more than ten (10) books at a time for a period of two weeks.

Renewing and Reborrowing
   A book loaned out for a two-week period may be renewed if no reservation has been made for it. A book renewed for another two (2) weeks may only be borrowed again three (3) days after it has been returned.

   If the book you need is out, you may place a reservation for it by filling out a reservation slip. When the book has been returned, you will be notified through the personal reservation board at the One-Stop Borrowing/Returning Counter where your reservation slip will be posted. If the book is not claimed within three days after the reservation slip has been posted, the reservation is automatically canceled.

Returning Books
   Present the book to the staff in charge at the One-Stop Borrowing/Returning Counter. You do not need to present your ID when returning books unless these are overdue.

Loan and Return Hours:
Monday to Friday 8:00 a.m. to 6:00 p.m.

8:00 a.m. to 12:00 p.m., 1:00 p.m. to 5:00 p.m.

   Any person who fails to return any general circulation book on its due date or after recall shall pay a fine of P2.00 a day, exclusive of Sundays and holidays.


Loss of a book 
   A book which was lost or damaged badly should be reported at once to the Section from which it was borrowed. Any person who loses or fails to return a book within seven (7) days after due date or recall shall either replace it with the same title, a good reproduction or pay its current replacement value within thirty (30) days.

In all cases, the borrower shall pay a fine equivalent to 50% of the cost of the book. For heavily damaged book, replacement will be required and the rules on replacement of a lost book will apply.