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Guidelines on the Reservation and Use of Discussion Rooms

Guidelines on the Reservation and Use of Discussion Rooms

To ensure fair access, responsible use, and the proper maintenance of the Library’s Discussion Rooms, all users are requested to observe the following guidelines:

I. Reservation Guidelines

  1. Discussion Rooms are available to currently enrolled UP Baguio students, faculty, staff and authorized Library users.
  2. Reservations must be made through the QR Code posted on the main entrance of all discussion rooms or you may access via this link https://mainlib.upb.edu.ph/discussion-room-reservation/
  3. Users must provide the necessary information, including their name, student number, number of participants, and preferred date and time.
  4. Reservations are subject to room availability and confirmation by Library personnel.
  5. Users must arrive on time for their reservations. If they fail to arrive within fifteen (15) minutes of their scheduled reservation, the reservation may be forfeited, and the room may be made available to other users.
  6. Only one reservation per group may be accommodated at a time to give other users an opportunity to use the facility.
  7. Each room reservation is limited to a maximum of two (2) hours. Extensions are allowed only when there are no pending reservations.

II. Guidelines on Room Use

  1. Discussion Rooms are intended primarily for academic discussions, group studies, collaborative learning, and other educational activities.
  2. Users must observe the designated time limit and vacate the room promptly at the end of their reservation.
  3. Maintain cleanliness and orderliness at all times.
  4. Eating is not allowed inside the Discussion Rooms.
  1. Keep conversations and discussions at a reasonable volume to avoid disturbing other Library users.
  2. Handle all furniture, equipment, and other facilities with care. Do not rearrange or remove any furniture or equipment without permission.
  3. Users are responsible for their personal belongings. The Library staff shall not be held liable for any lost unattended items.
  4. The use of the rooms for private gatherings is prohibited.

III. Responsibilities of Users

  1. Users must leave the room clean and orderly after use.
  2. Switch off lights, wall fans, and other equipment, when applicable, before leaving.
  3. Immediately report any damage, malfunction, or other concerns to Library personnel.
  4. Observe all other applicable University Library policies and regulations.

IV. Non-Compliance

Failure to observe these guidelines may result in the cancellation of reservations, suspension of room privileges, or other appropriate action, depending on the nature of the violation.